Data Privacy Policy

Effective Date: 22 November 2024

Last Updated: [Insert Date]

APEX Talent Solutions Pte Ltd ("we", "our", "us") is committed to protecting your personal data in accordance with the Singapore Personal Data Protection Act (PDPA). This policy outlines how we collect, use, disclose, and protect your personal data when you apply for a job with us.

1. Personal Data We Collect

We collect the following personal data as part of the recruitment process:

Full name
Contact information (e.g., email address, phone number)
Resume or CV, including employment history and educational background
Identification numbers (e.g., NRIC, passport, or work pass numbers) where necessary
References and background check information
Any additional data you voluntarily provide during the application process

2. Purpose of Data Collection

We collect, use, and disclose your personal data for the following purposes:

To assess your suitability for the role you applied for.
To verify your credentials and conduct background checks (if applicable).
To communicate with you regarding your application status.
To consider you for future employment opportunities (if consent is provided).
To comply with legal or regulatory requirements.

3. Consent and Withdrawal

By submitting your application, you consent to the collection, use, and disclosure of your personal data as described in this policy.

Withdrawal of Consent:
You have the right to withdraw your consent at any time by contacting our Data Protection Officer (DPO). Upon withdrawal, we will cease processing your application and securely delete your personal data unless retention is required by law.

4. Disclosure of Personal Data

Your personal data may be disclosed to the following parties for recruitment-related purposes:

HR team and hiring managers.
Third-party service providers (e.g. background check providers) under confidentiality obligations.
Regulatory authorities, if required by law.

We do not sell or trade your personal data to third parties for marketing purposes.

5. Data Protection and Security

We implement robust measures to protect your personal data, including:

Secure servers and encrypted data storage.
Restricted access to personal data to authorized personnel only.
Regular reviews of data protection policies and systems to prevent unauthorized access, disclosure, or misuse.

6. Correction, and Deletion of Personal Data

You have the right to:

Correct inaccuracies in your personal data.
Request the deletion of your personal data if it is no longer necessary for the purpose it was collected.

To exercise your rights, please contact our DPO using the details below.

7. Contact Information

If you have any questions about this policy or how your personal data is handled, please contact:

Data Protection Officer (DPO)
Michelle Lee

contact@apex-talentsolutions.com

8 Marina View #43-01, Asia Square Tower 1, Singapore 018960

8. Changes to this Policy

We may update this policy from time to time to reflect changes in our practices or legal requirements. Updates will be published on this page, and where significant changes are made, we will notify you directly.